Exams and Grading Policy
Exams and Grading Policy
Appendix to Resolution No. 30/2020
of the MUW’s Senate of 27 April 2020
§ 21.
1. An academic year shall be the grading period.
2. Credit for a year of studies shall be received by a student if:
1) the student is granted credits for all classes and trainings provided for in the study
plan,
2) the student obtains at least satisfactory grade from all examinations and credits
provided for in the study plan.
3. Credit for a year shall be awarded by the end of an academic year according to the division of the academic year.
§ 22.
1. A student should obtain credits for all classes within the deadline specified in the study
plan or agreed upon with the person conducting the classes, however, no later than by the
end of the year of study or before the beginning of the examination session during which
the respective examination is scheduled.
2. The terms and conditions of obtaining credits for specific subjects shall be determined by
a relevant academic unit and made available to students at least 1 month before the start
of the academic year on the website of the unit and in the syllabus.
3. The rules of obtaining credits for trainings provided for in study plans shall be specified in
separate regulations.
4. A student must obtain credits for trainings according to the study plan. The consent to
complete a training at a particular location shall be granted by the Dean.
5. The organisation, course and rules of obtaining credits for military classes, defence training
or other mandatory classes of any special form shall be specified in separate regulations.
§ 23.
1. A student can complete part of the curriculum at another university in Poland or abroad, in
particular based on agreements or programmes to which the University is a signatory.
2. The referral principles for students from other universities shall be governed by separate
regulations.
3. Credits obtained by a student at a university (including a university abroad) other than the
home university, within the same field of study, shall be transferred together with the ECTS
credits and allocated towards achievements at the home university, expressed in ECTS
credits.
§ 24.
1. A student participating in meetings of:
1) collective bodies,
2) electoral bodies operating within the University structure,
shall be excused from classes conducted at the time of the meetings of such bodies. The
student’s attendance at the said meetings shall be confirmed by the meeting organiser.
2. The method, form and date of making up for the arrears arising out of the justified absence
from classes shall be determined by the head of the academic unit in charge of the classes.
The arrears must be made up for by the end of a given semester. Making up for the arrears
later shall require the Dean’s consent.
§ 25.
1. A student can take examinations:
1) during an examination session according to the rules specified in Clauses 2-4, or
2) outside the examination session according to the rules specified in Clause 5.
2. A student can start an examination session on condition that he/she timely obtains credits
for all classes covered by a given grading period.
3. In justified cases a student who has not obtained credit for up to two subjects in due time can be admitted by the Dean to start the examination session. The admission shall be
granted by the Dean if the head of the unit conducting the classes decides that it is possible
for the student to make up for the arrears and obtain the missing credits before the start of
the next re-take examination session.
4. Having obtained the missing credit a student shall take an examination on the given
subject. Such examination shall be treated as taken at first sitting.
5. A student can take an examination at a date set outside the examination session on
condition that he/she obtains credit for the examined subject and consent of the head of
the academic unit in charge of the classes to take the examination outside the session.
§ 26.
1. A student can use two examination sittings, the second sitting being a retake examination.
2. A student can retake an examination in each of the failed subjects.
3. An examination outside the examination session shall be treated as taken at first sitting.
4. The date of the examination outside the session cannot collide with the dates of the
student’s classes.
5. An examination in every subject shall be taken and assessed separately. The above shall
not concern the subjects grouped in teaching blocks for which a collective examination can
be conducted; however, the collective grade shall refer to each subject covered by the
examination.
6. The scope and form of the examination shall be determined by the head of the academic
unit and published at the latest 3 months before the date of the examination.
7. The failure to take an examination or its part at a set date without any justification shall
result in obtaining a ‘fail’.
8. In the case of an excused absence from an examination a student shall be entitled to an
additional examination date. The student should notify the examiner of the reasons for
his/her failure to take the examination within three business days after the examination
date. A medical certificate justifying the absence shall be provided to the examiner by the
student within 7 working days since the date of issuance of the certificate, but not later than
within three working days since the examination date. An additional examination date shall
be established by the examiner in agreement with the Dean. Such an examination shall be
considered taken at the first sitting.
§ 27.
1. A student who receives a ‘fail’ can take a retake examination during the next retake session
or at another date if the Dean’s consent has been granted.
2. Retake examinations and examinations before the examination board shall be taken by a
student until the end of the next examination session.
§ 28.
1. A student can submit to the Dean, within 7 days from the credit or examination date, an
application for:
1) consent to a final attempt of the end-of-period test before an examination board in the
case that the student fails to obtain credit for the subject at the first and second sittings, 2) consent to a final examination before an examination board in the case that the student
receives an unsatisfactory grade at the first and second sittings in a subject completed
with a grade,
3) consent to take the examination before an examination board in the case that the
student has justified objections as to the form and course of the examination or the
occurrence of special circumstances affecting him/her.
2. The Dean shall examine the request of a student within 7 days since the date of its
submission.
3. The Dean shall decide about the form and date of the examination, as well as the
composition of the examination board not later than 7 days before the scheduled
examination date. The date of the examination before the examination board shall be
notified to the student not later than 7 days before the date of the said examination.
4. The examination board shall be composed of:
1) chairman of the board – the Dean or an associate Dean identified by the Dean,
2) board member – chairman of the Board of Academics,
3) examiner – academic teacher identified by the Dean, representing the specialisation
specific to the subject of the examination before the board,
4) observer – representative of the Student Government,
5) observer on request – person identified by the student in a request made not later than
7 days before the scheduled date of the examination before the board.
5. The Dean has the right to order an examination before a board by his/her own initiative.
6. The grade awarded by the examination board shall be final.
§ 29.
1. The rules of final credits and examinations are specified in the procedure of evaluating
students, covered by a separate order.
2. The following examination grades shall apply:
1) very good = 5.0, (bdb),
2) better than good = 4.5, (pdb),
3) good = 4.0, (db),
4) better than satisfactory = 3.5, (ddb),
5) satisfactory = 3.0, (dst),
6) fail = 2.0. (ndst).
3. The results of examinations shall be made available to a student on his/her account in the
Virtual Dean’s Office within 5 working days since the day of an examination.
4. The grade average shall include examination grades, including the grades granted as a
result of the confirmation of learning outcomes.
§ 30.
1. As to a student who has not completed a year of studies the Dean can:
1) upon the request of the student, allow the student to repeat the year of studies; the
provision shall not apply to first-year students, unless the reason for failing the first year
is the granting of health leave,
2) upon the request of the student, conditionally approve the student’s resumption of
studies in the next year if the student has failed one examination or one subject (which
does not apply to first-year students); the conditional consent for the student to continue
education in the next year obliges the student to participate in classes in the failed subject and to pass the examination or to obtain a credit within the deadlines agreed
upon with the Dean,
3) delete the student from the list of students.
2. Upon the request of a student who repeats a year of study the student shall be awarded
with credits for classes and examinations from the previous year in the subjects in which
he/she received at least ‘satisfactory’ mark. Grades obtained at both the first and second
sittings shall be recognised. If a grade obtained at the second sitting is to be transferred the
‘fail’ from the first sitting shall also be inserted in the records. The student should obtain
consent for the previous year’s grades to be recognised before the beginning of the
semester. A student repeating a year shall be obliged to attend classes in the failed subject
and to pass the examination or to obtain credit.
§ 31.
1. The Dean shall delete a student from the list of students if the student:
1) fails to start studies,
2) resigns from studies,
3) fails to timely submit a diploma thesis or pass a diploma examination,
4) has been penalised with the disciplinary action of the expulsion from the University.
2. The Dean can delete a student from the list of students if the student:
1) does not take part in mandatory classes,
2) does not report educational progress,
3) does not complete a year within a set deadline,
4) fails to make payment of the tuition fee.
3. If a student is deleted from the list of students the settlements between the student and the
University shall be made according to separate regulations.